106 N Broadway Belgrade, MT 59714

Hiring at the Belgrade Library!

Hiring at the Belgrade Library!

The Belgrade Community Library is hiring the position of Cataloging Librarian. 

Belgrade Community Library

Job Description

Position Title: Cataloging/Circulation Librarian

Accountable to: Library Director

Hours per week: 40

The following description is intended to illustrate typical duties, but is not meant to be all inclusive or restrictive.


The Cataloging Librarian will serve as main point of contact for the cataloging department and will provide circulation services, as well as other duties including, but not limited to: processing materials, assisting the director, program assistance, and technology support. Daytime hours, some evenings, and occasional Saturdays may be required.

Education, Training, and Experience Requirements

A Bachelor’s degree or equivalent, plus a minimum of approximately twelve months library experience. Computer competency is essential, and cataloging experience and MLIS are preferred. The employee will be required to enroll in the Montana State Library certification program. 

Cataloging Duties

    • Plans, organizes, and directs the cataloging and processing of library materials, including the maintenance of book and media materials
    • Main point of contact for staff’s cataloging and processing questions; trains and updates staff on cataloging procedures
    • Categorizes and classifies library materials, including books, CDs, DVDs, periodicals and special equipment
    • Inputs details about new materials into the library catalog according to library guidelines and standards
    • Ensures all materials can be retrieved conveniently using standardized methods
    • Performs physical processing of library materials; covers materials as needed
    • Performs monthly catalog clean-up and reconciles cataloging errors
    • Performs final processing of all shelf-ready materials
    • Plans and facilitates yearly inventory process
    • Writes and maintains cataloging guides and procedures

Circulation and General Duties

    • Performs circulation and reference duties (as described below) with minimal supervision
    • Regularly performs opening and closing procedures
    • Processes delivery items from other libraries
    • Shelves items as needed
    • Assists with programming as needed
    • Attends staff meetings 
    • Mends materials, including polishing discs as needed
    • Accesses and reconciles reports for user profile and collection maintenance

Other Duties

    • Periodically plans and implements craft projects through the adult services department; including purchasing materials, promotion, and walk-throughs
    • Maintains library food pantry and serves as point of contact for the Gallatin Valley Food Bank
    • Serves as part of the library’s Technology Team, providing basic technology assistance to library patrons and backup to the technology department
    • Performs nightly cash register reconciliation and weekly cash deposits

The employee will perform all circulation duties during any shift to assist patrons in making effective use of the library.  Duties include circulating items via SirsiDynix Symphony Workflows; aiding in the location of materials; providing basic technology instruction and assistance; answering reference questions; printing, copying, faxing, and scanning materials; and shelving materials as needed. 

The employee must establish and maintain positive, harmonious working relationships with those contacted in the course of work. He or she must effectively promote the library and its services and enforce library rules for the protection of library users and property.  Work varies a great deal, requiring independent judgment and initiative within a framework of established, general policies.  Personal contact with the public and other employees is continual, requiring strong communication skills, tactfulness, diplomacy, and good judgment under stressful situations.  He or she must express written and oral ideas clearly and concisely.  A high level of customer service skills is required.

Reliability is necessary to complete library opening and closing duties. Attendance must show punctuality and consistency in working assigned shifts.  Flexibility during the workday will be required, depending on circulation desk needs. Cooperation and teamwork skills are essential.  

The employee must maintain and apply knowledge of assigned library work and services, as well as new developments in the library field, including technological advances.  He or she must continue library training through the Montana State Library certification program and become a member of the Montana Library Association. 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Duties are performed in an office type environment.  Duties require walking, standing, keyboarding, lifting, and carrying items.  The employee must be able to push and pull book trucks with casters.   Hours are varied, including evening and weekends. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Belgrade Community Library is an equal opportunity employer.

Updated November 2021

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